Why job management apps are a must-have for your small business

Running your own business is rewarding, especially when you have a tight-knit team that feels like family. However, when your team is constantly out and about, scheduling their next job or ensuring you don’t overload them on tasks is tough, to say the least.

Job management software wins you back the time you so sorely need by taking the load off mundane admin tasks. If you’re looking for ways to lighten the load and win your weekends back, here’s why job management software is the way to go.

Get in touch with your team anywhere

With your staff always on the go, getting ahold of them feels like playing phone tag. That’s why you need job scheduling software that’s as mobile as your team.

Job management software improves your day-to-day by giving you a place to create jobs and assign them to your team no matter where they are. You simply put in all the details of the job and then send it off to a team member via their smartphone. Even if they’re on a job, you can relax knowing that once you’ve sent it off, your team will get it in the app.

Get paid on time

When you’ve got bills and salaries to pay, a missed payment from a client is a big deal. However, chasing up clients one-by-one eats up time, and it’s stressful, especially if you feel like you’re constantly following up with a client for payment. Job management software makes the invoicing process easier, so you get paid on time.

One of the features of job management software for tradesmen is the ability to quickly create invoices once a job’s complete. All you need to do is put the job details and payment info into a template, and the software creates a professional invoice that’s sent directly to a client’s email inbox. There’s also a nifty feature to automate payment reminders. If you want to remind clients that payment for an invoice is due or chase up a payment that’s late, you just set it up in the app and let it do its thing.

Reduce paperwork

When you’re working for yourself, you have to do all the mundane jobs yourself. Paperwork and admin takes up time that could be spent with your family or going to the footy—and it often eats away into your evenings and weekends.

The best way to cut down on admin is to work smarter, not harder. Job management software saves time because all the big and little bits of information about your projects are stored in one place, from your upcoming jobs to contracts, taxes and employee timesheets. With everything you need just a few clicks away, you’ll spend less time filing and organising, and more time doing what you love.

Deliver better customer service

Your customer service is what sets you apart from others out there and keeps clients coming back. However, it’s tricky to compete with the big guys when they have more resources to offer a client, such as a dedicated project manager or their own client management platform.

Job management software delivers a more professional experience for clients from start to finish. With job management software, clients have greater visibility on the real-time location of staff on a map, and can get an ETA on when the job will be done. They get information when they need it, and you spend less time being the middleman between your staff and your clients.

See the big picture

It’s easy to get lost in the details when you’re trying to do it all. However, it’s important to take a step back and see the bigger picture. How much are you making per job? Should you invest in more casuals, or bring part-time team members on board? And where are the majority of your expenses going?

Job management software helps you get a bird’s eye view of your business. Using your dashboard, you quickly get an idea of where your expenses are going and which jobs are the most profitable. It’s also important to choose software that integrates with any existing software you have, such as Xero.

Job management software is a must-have if you want to work smarter, not harder. Discover how Geo can help you save money and win back time with a free 30-day trial here.